Terms & Conditions
Section 1. Definitions
In this code of practice the following is meant by these terms:
a. The seminar: BioBusiness Seminar Diabetes, which takes place on October 27th at Holiday Inn Leiden.
b. The organisation: Hyphen Projects, who is wielding this code of practice.
c. The participant: the individual or legal person who agrees on participation with the organisation.
d. Participation costs: all costs that the participant is due to the organisation in connection with his participation in BioBusiness Seminar Diabetes.
Section 2. Date, schedule and accommodation
a. The date of the seminar is determined by the organisation, as well as the schedule for the presentations.
b. The organisation has the right to change the fixed date, schedule and/or accommodation of the seminar or decide to cancel the seminar, if, according to the organisation, special circumstances justify such a decision.
c. By the special circumstances in the previous subsection are meant; market conditions and all other circumstances that, after weighing of interests, can according to the organisation endanger the success of the event.
d. In case of a change in date, schedule and/or accommodation, the agreement of participation will remain in force unabridged. If the organisation decides to cancel the event in accordance with subsection b and if the circumstances prompt the organisation to do so, the organisation will be entitled to keep, casu quo receive, a maximum of 20% of the total amount of the participation costs, to cover expenses made for the preparation. The participant is, in all cases, obliged to completely pay all expenses already made at his request, by or through the organisation in connection with his participation.
e. Under no circumstances can the participant lay claim to any compensation from the organisation for expenses made or loss suffered in connection with a decision as mentioned in subsection b of this section.
Section 3. Registration
a. Registration for the seminar is to take place by means of the appropriate registration form. The registration must be sent at the latest before the date mentioned on the registration form. The organisation will send a confirmation letter and an invoice after the receipt of the registration.
b. The organisation reserves itself the right to deny requests for participation without reasons given.
c. Registrations will be treated in order of receipt.
d. The registration fee includes coffee, tea, lunch and closing drinks.
Section 4. Payment
a. Payment of participation costs needs to take place within fourteen days from date of invoice, unless the invoice mentions another due date.
b. If payment of any amount, indebted to the organisation, does not take place within the given time, statutory interest will be charged, starting from the moment the amount has become claimable. Collecting charges will be paid by the participant, taking in account that extrajudicial collecting charges will be fixed at 15 % of the principal.
c. If the amount due is not (wholly) credited to the account at the start of the event, the organisation has the right to recall the allocation already granted, after verbal or written notice and notification of default.
d. In the case participation is given up after being agreed upon and paid for, the participant is not entitled to restitution of participation costs, nor of a part of it.
Section 5. Cancellation
a. In all cases, cancellation needs to take place in written notice.
b. Cancellation in writing, effective on date received by the organisation, will be subject to the following deductions. The organisation will retain deposit or cancellation deductions (expressed as % fee of the participation costs) as outlined below.
- before October 1st, 2010: 50%
- between October 1st, 2010 and October 15th, 2010: 75%
- after October 15th, 2010: 100%
Section 6. Liability.
a. The organisation can in no sense be held responsible for damage to, or loss of any possessions of the participant, regardless of the event that caused the damage or loss.
b. The renter of a place at the exhibition takes complete responsibility for the costs of repair of damage, caused by his doing, to furniture or inventory of the accommodation of the event.
c. The renter secures the organisation from possible claims from the institution that puts the accommodation of the event at the organisation’s disposal.